Proper Use Of Quotations In Essays Do You Write

How to Quote a Source

Introducing a quotation

One of your jobs as a writer is to guide your reader through your text. Don't simply drop quotations into your paper and leave it to the reader to make connections.

Integrating a quotation into your text usually involves two elements:

  • A signal that a quotation is coming--generally the author's name and/or a reference to the work

  • An assertion that indicates the relationship of the quotation to your text

Often both the signal and the assertion appear in a single introductory statement, as in the example below. Notice how a transitional phrase also serves to connect the quotation smoothly to the introductory statement.

Ross (1993), in her study of poor and working-class mothers in London from 1870-1918 [signal], makes it clear that economic status to a large extent determined the meaning of motherhood [assertion]. Among this population [connection], "To mother was to work for and organize household subsistence" (p. 9).

The signal can also come after the assertion, again with a connecting word or phrase:

Illness was rarely a routine matter in the nineteenth century [assertion]. As [connection] Ross observes [signal], "Maternal thinking about children's health revolved around the possibility of a child's maiming or death" (p. 166).

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Formatting Quotations

Short direct prose

Incorporate short direct prose quotations into the text of your paper and enclose them in double quotation marks:

According to Jonathan Clarke, "Professional diplomats often say that trying to think diplomatically about foreign policy is a waste of time." 1

Longer prose quotations

Begin longer quotations (for instance, in the APA system, 40 words or more) on a new line and indent the entire quotation (i.e., put in block form), with no quotation marks at beginning or end, as in the quoted passage from our Successful vs. Unsucessful Paraphrases page.

Rules about the minimum length of block quotations, how many spaces to indent, and whether to single- or double-space extended quotations vary with different documentation systems; check the guidelines for the system you're using.

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Quotation of Up to 3 Lines of Poetry

Quotations of up to 3 lines of poetry should be integrated into your sentence. For example:

In Julius Caesar, Antony begins his famous speech with "Friends, Romans, Countrymen, lend me your ears; / I come to bury Caesar, not to praise him" (III.ii.75-76).

Notice that a slash (/) with a space on either side is used to separate lines.

Quotation of More than 3 Lines of Poetry

More than 3 lines of poetry should be indented. As with any extended (indented) quotation, do not use quotation marks unless you need to indicate a quotation within your quotation.

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Punctuating with Quotation Marks

Parenthetical citations

With short quotations, place citations outside of closing quotation marks, followed by sentence punctuation (period, question mark, comma, semi-colon, colon):

Menand (2002) characterizes language as "a social weapon" (p. 115).

With block quotations, check the guidelines for the documentation system you are using.

Commas and periods

Place inside closing quotation marks when no parenthetical citation follows:

Hertzberg (2002) notes that "treating the Constitution as imperfect is not new," but because of Dahl's credentials, his "apostasy merits attention" (p. 85).

Semicolons and colons

Place outside of closing quotation marks (or after a parenthetical citation).

Question marks and exclamation points

Place inside closing quotation marks if the quotation is a question/exclamation:

Menand (2001) acknowledges that H. W. Fowler's Modern English Usage is "a classic of the language," but he asks, "Is it a dead classic?" (p. 114).

[Note that a period still follows the closing parenthesis.]

Place outside of closing quotation marks if the entire sentence containing the quotation is a question or exclamation:

How many students actually read the guide to find out what is meant by "academic misconduct"?

Quotation within a quotation

Use single quotation marks for the embedded quotation:

According to Hertzberg (2002), Dahl gives the U. S. Constitution "bad marks in 'democratic fairness' and 'encouraging consensus'" (p. 90).

[The phrases "democratic fairness" and "encouraging consensus" are already in quotation marks in Dahl's sentence.]

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Indicating Changes in Quotations

Quoting Only a Portion of the Whole

Use ellipsis points (. . .) to indicate an omission within a quotation--but not at the beginning or end unless it's not obvious that you're quoting only a portion of the whole.

Adding Clarification, Comment, or Correction

Within quotations, use square brackets [ ] (not parentheses) to add your own clarification, comment, or correction.

Use [sic] (meaning "so" or "thus") to indicate that a mistake is in the source you're quoting and is not your own.

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Notes

1. "The Conceptual Poverty of U.S. Foreign Policy," Atlantic, September 1993, 55.

 

How to Use Quotation Marks

Summary:

A rundown of the general rules of when and where to use quotation marks.

Contributors:Sean M. Conrey, Mark Pepper, Allen Brizee
Last Edited: 2017-07-25 04:45:14

Using Quotation Marks

The primary function of quotation marks is to set off and represent exact language (either spoken or written) that has come from somebody else. The quotation mark is also used to designate speech acts in fiction and sometimes poetry. Since you will most often use them when working with outside sources, successful use of quotation marks is a practical defense against accidental plagiarism and an excellent practice in academic honesty. The following rules of quotation mark use are the standard in the United States, although it may be of interest that usage rules for this punctuation do vary in other countries.

The following covers the basic use of quotation marks. For details and exceptions consult the separate sections of this guide.

Direct Quotations

Direct quotations involve incorporating another person's exact words into your own writing.

1. Quotation marks always come in pairs. Do not open a quotation and fail to close it at the end of the quoted material.

2. Capitalize the first letter of a direct quote when the quoted material is a complete sentence.

Mr. Johnson, who was working in his field that morning, said, "The alien spaceship appeared right before my own two eyes."

3. Do not use a capital letter when the quoted material is a fragment or only a piece of the original material's complete sentence.

Although Mr. Johnson has seen odd happenings on the farm, he stated that the spaceship "certainly takes the cake" when it comes to unexplainable activity.

4. If a direct quotation is interrupted mid-sentence, do not capitalize the second part of the quotation.

"I didn't see an actual alien being," Mr. Johnson said, "but I sure wish I had."

5. In all the examples above, note how the period or comma punctuation always comes before the final quotation mark. It is important to realize also that when you are using MLA or some other form of documentation, this punctuation rule may change.

When quoting text with a spelling or grammar error, you should transcribe the error exactly in your own text. However, also insert the term sic in italics directly after the mistake, and enclose it in brackets. Sic is from the Latin, and translates to "thus," "so," or "just as that." The word tells the reader that your quote is an exact reproduction of what you found, and the error is not your own.

Mr. Johnson says of the experience, "It's made me reconsider the existence of extraterestials [sic]."

6. Quotations are most effective if you use them sparingly and keep them relatively short. Too many quotations in a research paper will get you accused of not producing original thought or material (they may also bore a reader who wants to know primarily what YOU have to say on the subject).

Indirect Quotations

Indirect quotations are not exact wordings but rather rephrasings or summaries of another person's words. In this case, it is not necessary to use quotation marks. However, indirect quotations still require proper citations, and you will be committing plagiarism if you fail to do so.

Mr. Johnson, a local farmer, reported last night that he saw an alien spaceship on his own property.

Many writers struggle with when to use direct quotations versus indirect quotations. Use the following tips to guide you in your choice.

Use direct quotations when the source material uses language that is particularly striking or notable. Do not rob such language of its power by altering it.

Martin Luther King Jr. believed that the end of slavery was important and of great hope to millions of slaves done horribly wrong.

The above should never stand in for:

Martin Luther King Jr. said of the Emancipation Proclamation, "This momentous decree came as a great beacon light of hope to millions of Negro slaves who had been seared in the flames of withering injustice."

Use an indirect quotation (or paraphrase) when you merely need to summarize key incidents or details of the text.

Use direct quotations when the author you are quoting has coined a term unique to her or his research and relevant within your own paper.

When to use direct quotes versus indirect quotes is ultimately a choice you'll learn a feeling for with experience. However, always try to have a sense for why you've chosen your quote. In other words, never put quotes in your paper simply because your teacher says, "You must use quotes."

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